Your guests already live on WhatsApp, so that’s where MsgOrb runs your event. Share the RSVP link in your WhatsApp groups, and every guest gets a link to their QR entry pass in their WhatsApp chat with you. On the day, your door team scans passes from their own phone, with no login.
Try the live demo on your phoneGrace Chapel
Business account
Entry pass
Harvest Dinner
Emily Carter
Party of 3
K7Q2-XB9M
Show this at the door.
Text DEMO to our WhatsApp and you'll get a real invitation to our demo dinner. RSVP, and a link to your check-in QR code lands right in the chat. It's exactly what your guests will see.
or send DEMO to +1 (945) 396-1124 · Free · No sign-up
Check-in code
Party of 2
K7Q2-XB9M
MsgOrb
Business account
Most invitations already go out in WhatsApp groups. Then the counting falls apart: thumbs-up reactions that don’t say how many people are coming, “yes” replies scattered across chats, and nobody telling you when plans change. At the door, someone ends up with a printed list and a pen while the queue grows.
MsgOrb keeps the whole event on WhatsApp and does the counting for you. Guests RSVP from the link you share, every answer adds up to a live headcount in people, and each guest gets a pass link on WhatsApp that checks them in with one scan. You see who has arrived as it happens.
From the WhatsApp invitation to the door in four steps. Your guests never download anything.
Add the name, date, start time and venue in MsgOrb, and choose how many people one guest can bring. It takes a minute.
Post your RSVP link in your WhatsApp groups and chats. Guests tap it, enter their name, WhatsApp number and party size. No app, no account.
MsgOrb sends each guest a link to their QR entry pass on WhatsApp, from your organisation’s own number. If plans change, they update their answer from the pass.
Send the door link to your door team on WhatsApp. They open it on their own phone and scan: green to let the party in, red to stop and check.
Email invitations get buried and RSVP apps need downloading. WhatsApp is where your community already talks, so that’s where MsgOrb puts the invitation, the pass and the conversation, all on the official WhatsApp Business Platform.
Your guests already have WhatsApp. The invitation, the pass and the replies all arrive in an app they open every day.
Passes are sent from your organisation’s WhatsApp Business number on the official WhatsApp Business Platform, so guests know who it’s from.
The entry pass sits in the guest’s WhatsApp chat with you. On the day they open the chat, tap the link and show the QR code.
When a guest replies to their pass asking what time it starts or where it is, MsgOrb answers straight away, any hour, until the event.
Any other reply lands in your MsgOrb Inbox, where your team answers from the same number.
Every guest who RSVPs is saved as a contact in MsgOrb, so you can reach them again on WhatsApp from your own number.
Passes are sent with a WhatsApp Utility template approved by Meta. MsgOrb includes a ready-made RSVP Entry Pass template you can review and submit. Until it’s approved, new guests still see their pass on screen the moment they RSVP.
Every RSVP from WhatsApp lands in your MsgOrb dashboard the moment it’s made. You see how many people are coming, how many have arrived and who can’t make it, and the numbers refresh on their own during the event.
Filter the guest list
Show everyone, only those coming, only those who have arrived, those still to arrive, or those who can’t make it.
Download it any time
Export the guest list as a spreadsheet for caterers, ushers or seating plans.
Resend a pass in seconds
Copy any guest’s pass link from the list and send it to them again on WhatsApp.
Fix mistakes at the door
Checked in the wrong person? Undo it from the guest list and their pass works again.
See every event at a glance
The RSVP & Check-in page shows your next event, new RSVPs over the last two weeks, and turnout at your last event.
Headcount
Harvest Dinner · updates as guests RSVP and arrive
People coming
84
31 RSVPs
Arrived
57
of 84 expected
Can’t make it
3
guests
68% of expected guests have arrived
Your door team shouldn’t need your password. Send them the door link on WhatsApp: it opens a scanner on their own phone and nothing more. Green with the party size when a pass is good, red when it has already been used or the guest said they can’t come.
Door check-in
Harvest Dinner
Saturday, October 17, 2026 · 6:00 PM
Emily Carter
Party of 3: let them in
This link only checks guests in.
One tap sends the door link to your ushers on WhatsApp. Everyone on the door can use the same link at once.
The door link opens the scanner and nothing else. Volunteers never get your password or access to your account.
The door screen shows one result at a time: the guest who was just scanned. Names and numbers stay in your dashboard.
A second scan of the same pass shows red, with the time it was first used, so a pass can’t be shared around the queue.
If a door link ends up in the wrong hands, replace it in one click. The old link stops working immediately, and it closes by itself the day after the event.
Every pass has an 8-character code. If a screen is cracked or dim, the door team types it instead.
Wherever your guests are in WhatsApp groups, Event Check-in fits.
Conventions, harvest dinners, retreats and special services where seating matters.
Graduations, prize-givings, open days and parents’ evenings with limited places.
Fundraising dinners, outreach days and volunteer briefings.
Launches, workshops, customer evenings and trade-show stands.
Weddings, baby showers, birthdays and reunions with a guest list to manage.
Step-by-step help is in the Event Check-in guides.
WhatsApp carries every step. You invite guests by posting your RSVP link in your WhatsApp groups and chats, MsgOrb sends each guest a link to their QR entry pass on WhatsApp from your organisation’s number, their questions about the time and venue are answered automatically on WhatsApp, and your door team receives the scanner link on WhatsApp.
No. Guests tap the RSVP link in WhatsApp, enter their name, WhatsApp number and how many people are coming, and their pass is ready straight away in their phone’s browser. Nothing to download, no account to create.
Your WhatsApp Business number connected to MsgOrb and one approved Utility template. MsgOrb includes a ready-made “RSVP Entry Pass” template in the template library: review it, edit it if you like, and submit it to Meta. Until it is approved, new guests still get their pass on screen the moment they RSVP, and you can send any guest their pass from the guest list.
No. You send them a door link on WhatsApp. It opens a scanner on their phone and nothing else: it can’t see your guest list or any other part of your account. You can replace or turn off the link at any time, and it closes by itself the day after the event.
The first scan shows green with the guest’s name and party size. Any later scan of the same pass shows red with the time it was first used, so the door team knows to stop and check.
Every pass also shows a short 8-character code that the door team can type in. If a guest can’t find their pass, they can open it again from their WhatsApp chat with you, or you can copy their pass link from the guest list and send it again.
Yes. From their pass, a guest can change how many people are coming or say they can no longer make it, up until they are checked in or the event is over. Your headcount updates automatically.
Yes. Make an event paid and guests pay by card when they RSVP. The money goes straight to your own Stripe account, a small booking fee is added for the guest, and the entry pass arrives on WhatsApp once they have paid. See Event Tickets
It is included on every MsgOrb plan, including the free plan. Each new guest who RSVPs is added to your contacts, so they count toward your plan’s member limit: one per guest, whatever the size of their party. The free plan covers up to 60 members. View pricing
Only need people to reply YES? See attendance confirmation on WhatsApp.
Connect your WhatsApp Business number, set up the event and share the link in your groups. Free to start, no credit card.
Get started free