Each team gets its own WhatsApp list, so families only hear about their child’s practices and games. Season fees are paid in parts, and field changes reach everyone in minutes.
North Austin Youth Soccer
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Coaches juggle a different group chat for every team, and families get every team’s noise.
A rained-out field means fifty texts and still a few cars at the wrong park.
Season fees arrive late because families can’t pay the full amount at once.
Volunteers for the concession stand are found the night before, if at all.
Real workflows, running today — not a feature wish-list.
Create a group for each team. Practice reminders repeat every week, and families only hear what applies to their child.
When the weather moves practice, one message goes privately to every family on the team.
With Program Fees, families pay in full or in 2, 3 or 4 monthly parts. Their card is charged on each due date, with a reminder 3 days before.
At registration night, families scan JOIN U10 and land on the right team’s list with their consent recorded.
Sell tickets for the end-of-season banquet or a tournament, with the pass on WhatsApp and check-in at the door.
Sign-ups, check-in, payments and giving, on the same WhatsApp number and in the same dashboard.
Every family, every team
Field changes the moment they happen
Season fees paid in parts
Real MsgOrb messages, shown with sample names. Each one goes privately to one person, from your own WhatsApp Business number.
Practice reminder
Every week, to each team’s group.
Hi Jessica, a reminder from North Austin Youth Soccer about practice. Team: U10 Lions. Time: Tuesday, 5:30 PM. Field: Field 3, Walnut Creek Park. Reply to this message if your player cannot make it.
Season fee link
When you press Send to group.
Hi Jessica, North Austin Youth Soccer has set up payment for Spring Season 2027. Amount: $180.00 Tap the button below to pay securely.
Payment reminder
3 days before the next part is charged.
Hi Jessica, a reminder that $60.00 for Spring Season 2027 is due on Monday, March 1 and will be charged to the card you saved.
Banquet entry pass
When a family buys tickets.
Hi Jessica, your ticket for End of Season Banquet is confirmed for 3. 📅 Saturday, June 5 🕒 6:00 PM 📍 Northside Community Hall Tap Open entry pass below and show your pass at the door. For changes to your ticket, please contact the organizer.
Every message comes from your organization’s own WhatsApp Business number, and replies land in your MsgOrb inbox. If the person messaged you in the last 24 hours it goes as a reply (Meta includes 1,000 free a month per number); otherwise it goes as a Meta-approved message, which you add in one click. Anyone who replied STOP is never messaged.
One subscription, every tool your team needs to stay in touch.
Unlimited team groups on every plan
Weekly practice and game reminders
Season fees in full or in up to 4 monthly parts
Text JOIN codes for each team
Tickets and check-in for banquets and tournaments
Coaches as sub-admins, each managing their own team
Import your rosters, or give each team its own Text JOIN word.
Choose the practice template, set the time, and repeat it weekly.
Set the price and how many parts families can pay in, then send each family their link.
Team group chats grow into a stream of photos, jokes and side conversations, and the one message about the field change gets lost. A private message from the club’s number, about the family’s own team, is the one they read.
Replies come back to the club, not to a coach’s personal phone, so absences, questions and volunteer offers are all in one place the whole board can see.
Splitting a season fee into monthly parts makes it easier for families to say yes. Program Fees charges each part automatically, sends a reminder 3 days before, and tells the family on WhatsApp if a card is declined.
The money goes straight to the club’s own Stripe account. The treasurer sees who is paid up, who is on a plan and who is late, without a spreadsheet.
MsgOrb runs on the official WhatsApp Business Platform — see the full FAQ for more.
Yes. Invite coaches as sub-admins. Each team is its own group with its own reminders.
Each family member you message counts as one contact. The Free plan holds up to 60, Basic 200, Growth 500 and Pro 1,500.
You choose in full only, or in full or 2, 3 or 4 equal monthly parts. The family pays the first part and their card is saved; later parts are charged on their due dates with a WhatsApp reminder 3 days before. MsgOrb’s fee is 2% + $0.50 per payment, paid by the family on top.
No. Everything arrives in their normal WhatsApp, from your club’s own WhatsApp Business number.
Yes. Kids Check-in gives volunteers a station link with a PIN, and parents get a pickup pass on WhatsApp. A child is released only when the code matches.
Last updated: October 2026
Written to Meta’s Utility rules. Copy the text, or open any of them in MsgOrb with one click.
Step-by-step articles on doing each of these with MsgOrb on WhatsApp.
Create your teams and send this week’s practice reminder today.