Board meeting notices, pool and trash schedules, and dues reminders go privately to each resident on WhatsApp. Replies come back to one inbox the board shares.
Willow Creek HOA
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Meeting notices go out by email and attendance never reaches quorum.
The neighborhood group chat is full of arguments, and the important notice is buried.
The treasurer spends weeks chasing dues by text, one household at a time.
Residents keep asking the same questions: trash day, pool hours, who to call.
Real workflows, running today — not a feature wish-list.
Each resident gets their own message about the meeting, with a reply prompt for agenda items. No group chat, and nobody sees anyone else’s number.
With Membership Dues, each household pays once on a secure page and their card is charged every month or year after. Receipts arrive on WhatsApp.
Put a Text JOIN QR code in the welcome packet, on the mailbox kiosk or the clubhouse door. New residents scan, send, and they are on the list.
Smart Replies answer “trash day”, “pool hours” or “gate code request” in the board’s own words. Anything else reaches the shared inbox.
Sign-ups, check-in, payments and giving, on the same WhatsApp number and in the same dashboard.
Meetings residents actually attend
Every household on one list
Notices that reach every door
Real MsgOrb messages, shown with sample names. Each one goes privately to one person, from your own WhatsApp Business number.
Meeting notice
Scheduled before each meeting.
Hi Linda, a notice from Willow Creek HOA for residents about the association meeting. Meeting: Annual Board Meeting. Time: Tuesday, January 12 at 7:00 PM. Location: Clubhouse. Reply to this message if you have an item for the agenda or any questions.
Dues payment link
When you press Send to group.
Hi Robert, Willow Creek HOA has set up payment for 2027 Annual Dues. Amount: $240.00 Tap the button below to pay securely.
Payment receipt
After every payment.
Hi Robert, your payment of $245.30 for 2027 Annual Dues has been received. ✅ Thank you.
Text JOIN welcome
When a new resident scans the QR code.
Welcome! You’re now on Willow Creek HOA’s WhatsApp list and will get updates here. Reply STOP any time to stop.
Every message comes from your organization’s own WhatsApp Business number, and replies land in your MsgOrb inbox. If the person messaged you in the last 24 hours it goes as a reply (Meta includes 1,000 free a month per number); otherwise it goes as a Meta-approved message, which you add in one click. Anyone who replied STOP is never messaged.
One subscription, every tool your team needs to stay in touch.
Meeting notices sent privately to every household
Monthly or yearly dues charged automatically to the resident’s card
Text JOIN QR code for new residents
Smart Replies for the questions residents always ask
A shared inbox for the whole board
Delivery tracking: see who received each notice
Import your resident list, or let residents join with a link or QR code.
Start from the HOA meeting notice or community meeting reminder, written to Meta’s Utility rules.
Send it once, or repeat it before every monthly meeting.
A notice only works if residents read it. Email notices sit unopened, and a neighborhood group chat buries announcements under everything else. A private WhatsApp message from the association’s own number is read the same day.
Residents can reply to ask a question or raise an agenda item, and the board answers from one shared inbox. When the meeting moves, a single update reaches every household.
Membership Dues gives every household its own payment link. They pay once by card, and the card is charged automatically each month or year. A household that hasn’t paid gets a reminder 3 and 7 days later, then nothing more.
The treasurer sees who has paid at a glance, and a failed card sends the resident a link to update it. No checks to chase, no spreadsheets to reconcile.
MsgOrb runs on the official WhatsApp Business Platform — see the full FAQ for more.
No. Every resident gets a private message from the association’s WhatsApp Business number. It is not a group chat.
Yes, by card, Apple Pay or Google Pay with Membership Dues. Each resident gets their own payment link, the card is charged every month or year after, and reminders go to anyone who hasn’t paid. MsgOrb’s fee is 2% + $0.50 per payment, added on top and paid by the resident. The money goes straight to the association’s own Stripe account.
That depends on your bylaws and state law, which MsgOrb can’t advise on. Many associations keep sending the required notice by mail or email and use WhatsApp so residents actually see it.
Yes. Invite them as sub-admins. Everyone works from the same inbox, and no one has to give out their personal number.
The Free plan covers up to 60 members, then plans start at $19.99 a month for 200. Meta charges its own small fee per notice, billed to the association’s WhatsApp Business Account.
Last updated: October 2026
Written to Meta’s Utility rules. Copy the text, or open any of them in MsgOrb with one click.
Step-by-step articles on doing each of these with MsgOrb on WhatsApp.
Import your residents and send your first meeting notice in minutes.