MsgOrb for Event Planners

Every guest on WhatsApp.
From RSVP to the door.

Guests RSVP or buy a ticket from one link, get their QR entry pass on WhatsApp, and your door team scans it with their own phones. Reminders and changes reach every guest without anyone typing them.

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9:41

🎤

Summit Events

online

TODAY

Hi Olivia, your RSVP for Women’s Conference 2026 is confirmed for 2. Open your entry pass here and show it at the door.9:02 AM

Thank you! Is there parking at the venue?9:03 AM✓✓

Yes, free parking in Lot B behind the main hall. Doors open at 8:00 AM.9:04 AM

Message

MsgOrb for Event Planners

RSVP page with headcount and registration questions QR entry passes delivered on WhatsApp Paid tickets paid straight to your own Stripe account Door check-in links for staff, no login needed Headcount check, reminder, day-of details and schedule change messages Smart Replies and a shared inbox for guests’ questions Unlimited events on every plan, Free included

0 min

from signup to your first scheduled message

two-way conversation window on every reply

ready-made message templates in the Built-In Library

0 MB

fliers and files you can attach to a message

Sound familiar?

RSVPs come in through a form, a spreadsheet and a dozen DMs, and nobody knows the real number.

Confirmation emails land in spam, so guests turn up without their ticket.

A room change goes out by email the night before and half the guests never see it.

The same five questions about parking and start times fill your phone all week.

What MsgOrb does for event planners and conference organizers

Real workflows, running today — not a feature wish-list.

One link for every RSVP

Share the RSVP link in WhatsApp groups or as a QR code on the flyer. Guests say how many are coming and answer your registration questions, and you see the headcount live.

Paid tickets with the pass on WhatsApp

Make the event paid and guests pay by card, Apple Pay or Google Pay. The money goes straight to your own Stripe account, and the entry pass arrives on WhatsApp.

Door check-in from any phone

Send your door team a door link. They scan passes with their own phones, without logging in to your account, and see who has arrived.

Reminders and changes, sent for you

Switch on the headcount check, the reminder, the day-of details and the schedule change. Each goes only to guests who are coming.

Questions answered straight away

Smart Replies answer “what time?” and “where do I park?” in your words, and everything else lands in one inbox your team shares.

More than messages: what else event planners and conference organizers run on MsgOrb

Sign-ups, check-in, payments and giving, on the same WhatsApp number and in the same dashboard.

Event Check-in

RSVPs with headcount, QR entry passes on WhatsApp and door scanning from any phone.

Learn more

Event Tickets

Paid events with the money going to your own Stripe account and the pass on WhatsApp.

Learn more

Smart Auto-Replies

Answers about parking, start times and dress code, in your words, the moment a guest asks.

Learn more

Text JOIN

A QR code at the venue or on the badge lanyard adds attendees to your updates list with their consent recorded.

Learn more

Shared inbox

Every guest’s reply in one place, answered by whoever on your team is free.

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AI Agent

Answers guests’ questions from what you write about the event, day and night. Add-on, $19/month on any paid plan.

Learn more

Speaker on stage addressing a large audience

Every guest gets the details

Passes scanned at the door

Your team on one inbox

Sent on WhatsApp

What your guests receive on WhatsApp

Real MsgOrb messages, shown with sample names. Each one goes privately to one person, from your own WhatsApp Business number.

Entry pass
When a guest RSVPs or pays.
Hi Olivia, your RSVP for Women’s Conference 2026 is confirmed for 2. 📅 Saturday, March 14 🕒 9:00 AM 📍 Riverside Hall, Dallas Tap Open entry pass below and show your pass at the door. You can change your answer on the same page.
Open entry pass
Headcount check
A few days before, to guests who are coming.
Hi Olivia, you RSVP’d for Women’s Conference 2026 on Saturday, March 14, and the host is confirming final numbers. Reply YES if you are still attending, or NO if your plans have changed.
Schedule change
When you change the time or venue.
Hi Olivia, an update to Women’s Conference 2026, which you RSVP’d for. New time: Saturday, March 14 at 10:00 AM. Venue: Riverside Hall, Dallas. Reply OK to acknowledge, or CHANGE if you can no longer attend.
Day-of details
On the morning of the event.
Hi Olivia, details for today’s Women’s Conference 2026. Start time: 9:00 AM. Address: 200 River Rd, Dallas. Host contact: Summit Team, +1 214 555 0142. Reply HELP if you need directions.

Every message comes from your organization’s own WhatsApp Business number, and replies land in your MsgOrb inbox. If the person messaged you in the last 24 hours it goes as a reply (Meta includes 1,000 free a month per number); otherwise it goes as a Meta-approved message, which you add in one click. Anyone who replied STOP is never messaged.

Everything included for event planners and conference organizers

One subscription, every tool your team needs to stay in touch.

RSVP page with headcount and registration questions

QR entry passes delivered on WhatsApp

Paid tickets paid straight to your own Stripe account

Door check-in links for staff, no login needed

Headcount check, reminder, day-of details and schedule change messages

Smart Replies and a shared inbox for guests’ questions

Unlimited events on every plan, Free included

Up and running in three steps

Create the event

Name, date, venue and flyer. Add registration questions such as meal choice or T-shirt size, and a price if it is paid.

Share the RSVP link

Post it in your WhatsApp groups and print the QR code on the flyer. Each guest’s pass arrives on WhatsApp.

Open the door link on the day

Your team scans passes at the door and the arrivals count updates as people come in.

Why event communication belongs on WhatsApp

Guests open WhatsApp messages within minutes. Emails with tickets get filtered, forgotten or lost in a promotions tab. When the pass, the reminder and the room change all arrive in the chat guests already use, fewer people turn up confused and the queue at the door moves.

MsgOrb sends each guest a private message from your own WhatsApp Business number. Guests never see each other’s numbers, and every reply comes back to one inbox your team can work from together.

Know your numbers before the day

The headcount check asks guests who RSVP’d to confirm a few days before, so catering, seating and badges are based on real numbers. Registration questions collect meal choices and sizes as people sign up, not in a scramble the week before.

On the day, the door link shows who has arrived. For paid bookings of several tickets, each ticket has its own QR code, so a group can arrive separately.

Common questions

MsgOrb runs on the official WhatsApp Business Platform — see the full FAQ for more.

Do guests need an app?

No. They RSVP on a web page and everything after that arrives in their normal WhatsApp. The pass opens in the browser.

What does it cost to sell tickets?

MsgOrb’s booking fee is 2% + $0.50 per ticket, added on top and paid by the guest. Stripe’s own card fee comes out of your payout. There is no monthly fee for ticketing.

Do ticket buyers count toward my member limit?

No. Ticket buyers are not added to your contacts, so a sale is never blocked by your plan.

Can door staff check guests in without my password?

Yes. You send them a door link that can only check guests in. They never see your account.

Can I send invitations to a list?

MsgOrb doesn’t send invitations as broadcasts: Meta treats an invitation as Marketing and doesn’t deliver Marketing to US numbers. You share the RSVP link in your groups and on the flyer, and everything after the RSVP goes on WhatsApp.

How many events can I run?

As many as you need. Every event is a group, and every plan, Free included, has unlimited groups. Plans only limit how many members you keep.

Last updated: October 2026

WhatsApp templates for event planners and conference organizers

Written to Meta’s Utility rules. Copy the text, or open any of them in MsgOrb with one click.

The full template library

Guides for event planners and conference organizers

Step-by-step articles on doing each of these with MsgOrb on WhatsApp.

Run your next event from WhatsApp.

Create the event, share one link, and the passes send themselves.

Start free today Book a 30-minute demo

Every guest on WhatsApp.
From RSVP to the door.

Sound familiar?

What MsgOrb does for event planners and conference organizers

One link for every RSVP

Paid tickets with the pass on WhatsApp

Door check-in from any phone

Reminders and changes, sent for you

Questions answered straight away

More than messages: what else event planners and conference organizers run on MsgOrb

Event Check-in

Event Tickets

Smart Auto-Replies

Text JOIN

Shared inbox

AI Agent

What your guests receive on WhatsApp

Everything included for event planners and conference organizers

Up and running in three steps

Create the event

Share the RSVP link

Open the door link on the day

Why event communication belongs on WhatsApp

Know your numbers before the day

Common questions

WhatsApp templates for event planners and conference organizers

Guides for event planners and conference organizers

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Event Check-in

Run your next event from WhatsApp.